(1) Incorrect patient’s facts (insurance coverage ID# , date of birth) If you are submitting electronic claims, Steer clear of getting into patient’s insurance coverage quantity with characters like an asterisk
and dash (-) in involving the alphanumeric numbers due to the fact these characters can be recognize by electronic as unrecognizable. Just verify on this challenge with the clearinghouse or your service provider. Normally make a copy of your patient’s major & secondary insurance coverage card on file (copy front and back!). Make certain to get a copy of their new card (if there is a transform).
(2) Patient’s non-coverage or terminated coverage at the time of service may well also be the cause of denial That is why, it is pretty vital that you verify on your patient’s rewards and eligibility ahead of see the patient (however, I have observed practices who does not verify on rewards and eligibility on their individuals so they finish getting not paid for the service they rendered to the patient)
(3) CPT/ICD9 Coding Problems (demands 5th digit, outdated codes)— be cautious also with your secondary code! Claims may well be denied even if the trouble was just due to the fact of the secondary CPT/ICD9 code! Once more as I previously pointed out with my other articles on tracking your claims, with this trouble, go over solving the coding error rather than how significantly you want to get reimbursed. Most of the insurance coverage organizations will aid you with codes (in fairness!!) and they also inform you on outdated codes, or codes that demands a 5th digit. Be good with the claims division! (at least you attempt!)
(4) Incorrect use of modifiers! (be cautious with bilateral procedures!, modifiers for expert and technical element, modifiers for various procedures, postoperative period, and so on.)
(5) No precertification or preauthorization obtained (if necessary) It is so challenging to file an appeal when the claim or service was non-precertified. Steer clear of it from taking place!
(6) No referral on file (if necessary) Note: HMOs usually demands a referral! (recall that!)
(7) The patient has other major insurance coverage or the patient’s claim is for workman’s comp or auto accident claim! It is the duty of your front desk employees to get all the vital facts ahead of the patient can be observed. Try to remember that if this is a workman’s comp or an auto accident claim, you have to have a claim quantity and the adjustor’s name. Solutions are usually preauthorized!
(8) Claim demands documentation & notes to help health-related necessity A properly documented health-related records is a superior practice!
(9) Claim demands referring physician’s information (with UPIN ofcourse!-this will be quickly replaced by an NPI or the National Provider Identification quantity)
(10) Untimely filing Sadly most of the insurances does not accept your billing records on your workplace laptop that shows that date(s) you billed the insurance coverage! They want a receipt from your electronic receipt or for postal mail, clearly they want a receipt as well! a tracking quantity possibly? certified letter receipt? If you are submitting claims by electronic, make certain you create transmission reports/receipts. Your reports will have to study “accepted” and not “rejected”. File all these transmittal reports/ and receipts and a pretty secure location! If you are sending claims by paper or postal mail, it is a superior concept to send your claims as certified mail with tracking quantity, preserve your receipts!!